Frequently Asked Questions
Here at Office Furniture Depot we welcome questions at any time. Some of the most common questions we receive are covered below for your convenience.
If you have other questions, please give us a call at 863-682-3450
Q. How to buy a desk.
- Choose a non-reflective surface. Choose colors that reduce glare to make your work easier to read while reducing eye strain.
- Get a desk that lets you look ahead. A modular desk is easy to set up initially and then reorganize or reconfigure later to adapt to future needs.
- Look for European connectors if you're buying ready-to-assemble furniture. Global makes assembly easy - all you need is a screwdriver.
- Avoid tangles. Make sure your desk has at least one grommet hole to keep computer and telephone wires out of the way. A hutch should have a sweep that manages computer and telephone wires.
- Give your business an edge. Each Global desk comes with its own attractive edge design.
- Island worksurfaces let you meet with more than two people at once with ample leg room for all.
- Choose one of Global's height/angle adjustable keyboard trays to go with your desk. Your arms can maintain a comfortable position, reducing shoulder, back and neck strain.
Q. How do I set up an effective home office?
A. Setting up a home office can often be difficult due to the demands of the home environment. Separating the responsibilities specific to the home from those of your work is often difficult to do. Keeping the physical location of your office away from the areas of heavy traffic in your home is a good start. To make this transition easier you should consider each of the following, as they apply to you:
- effective time management
- creating, and following a priority list
- rules for children and other members of the household
- knowing when to take breaks
- the importance of exercise
- allocating family time
How can I design a functional workspace?
A workspace is generally the area that can be swept by arm motions pivoting at the elbow with some shoulder movements and no upper body twisting. This main area is used for a variety of basic tasks including writing, reading and computer work. The size or span of the primary workspace should complement the task being performed.
Q. How do I select a chair?
- A contoured backrest will give your back the comfort and support it needs. Pick a chair shaped to match the natural contour of your spine.
- Global offers backrests that are height adjustable, providing your back with customized comfort and support.
- Don't go too soft. For total comfort, seat and back foam must be dense enough to support your weight evenly and it should be sculpted to fit the human form.
- Look for "waterfall" seat cushions that slope down at the front of the chair. This important ergonomic feature helps improve circulation to your lower legs.
- Rest your arms. Armrests help keep your arms in a comfortable position, reducing shoulder, neck and back strain. Global's height/tilt adjustable models are especially good. Ask about the new MAXsupport™ arm.
- The pneumatic height adjustment on a Global chair lets you alter your seating position throughout the day with a smooth, easy, one-touch action.
- Please remain seated. Make sure all adjustment controls can be reached from a seated position. Keep moving. Multi-tilt and operator mechanisms are important for data entry or computer work. They let you vary your position while maintaining maximum support.
- Good chairs have casters for easy mobility. Be sure to get the right kind for your floor. Choose a chair with a choice of casters designed for carpets, hard surfaces or a combination.
Q. How do I adjust an ergonomic chair?
A. At the center of your office chair is the mechanism which interacts with you through different seating functions. Each individual has a unique, optimal comfort level when seated. Chair mechanisms are offered in a variety of designs which all provide a different degree of manual or automatic adjustment. The user should consider a pneumatic cylinder which gives you "finger-tip" seat height adjustment. Your daily work routine will help you to decide which style of mechanism is best suited to your needs.
There are three seating positions in the workplace pertaining to proper ergonomics:
- Forward/Recline position - dedicated tasks
- Upright position - dedicated tasks and multi task
- Backward/Recline position - relaxed position
To Adjust an Ergonomic Chair
- Stand in front of the chair.
- Adjust the height so the highest point of the seat is just below the knee cap.
- Your thighs should be parallel to the floor, when you sit.
- This allows you to place your feet on the floor insuring good circulation in the legs.
- Use a footrest if the feet cannot rest flat on the floor or if there is pressure underneath the thighs. The footrest should be adjustable and support the whole foot.
- Sit so that the clearance between the front edge of the seat and the upper part of the legs behind the knee, is at least one finger width.
- Adjust the back height to provide support to the lumbar or lower back area. This will help you to maintain correct posture and reduce back pain.
- Adjust the seat angle by unlocking the mechanism to tilt the seat forward or rearward when working for extended periods of time. This mimimizes pressure on the underside of the thighs and reduces tension on back muscles.
- Adjust the back angle to provide firm support and help reduce back fatigue.
- Adjust the optional armrest height to your comfort.
- If using a fixed height worksurface, raise the chair to obtain the proper arm and upper body position.
- Adjust chair height so elbows are about the same height as the worksurface.
How the mechanism adjusts
Q. Are armrests really important?
A. Armrests are an important comfort feature of your chair. In most seating series, armrests can be added to armless chairs, and standard arms can be replaced with optional arms.
- Raises the shoulders tensing the muscle
- Places you in a leaning posture
- Closes the rib cage around the lungs
- Reducing your capacity to draw oxygen that the blood needs to carry to your muscles
Too Far Apart
- Interferes with relaxed keystrokes
- Not able to place your hands on your lap when not in use (should do this as often as possible, palms facing down, to let the whole system relax)
Too Thin Armrests
- Requires extra muscular effort to keep your arms on them
Additional Armrest Options
Specialty height and height/angle adjustable armrests enable you to place your arms in a comfortable working position determined by the task at hand.
Global carries many different styles of arms from which to choose.
The following are a few examples
The MAXsupport arm provides superior comfort by supporting your wrists and arms through a wide range of motions. Movement is smooth and precise for both mousing and keying.
An ergonomic feature, the Vari-Width arm maximizes support of the shoulders as it accommodates individual body types by allowing you to adjust the width by up to 2" outward from either side of your chair.
Ergogel armcaps are the latest in ergonomic technology providing high shock absorption for your arms. Adapted from the medical field, Ergogel has been used in the treatment of burn victims and those people whose body movement is restricted. This cool, body conforming gel distributes weight evenly and helps to eliminate pressure points.
Q. What do I need to know about filing cabinets?
A. There are three types of filing:
- Archive Files:
Usually stored away from the main work area and are infrequently accessed.
- Current Files:
These files are the most frequently used and are normally smaller in scale. They should be stored within reach or very close to your work area.
- Active Files:
There are two types of active filing:
- Personal Files:
These files pertain to your work process and affect the performance of your office tasks. These files would be located within your working area for easy retrieval.
- Company Files:
These files generally support a department/s and are usually found in a common area within that department/s. Since these files are generally shared by others make sure you place them back in their proper location when you have finished.
Within all of the above it is sometimes broken down into the following areas; retrieval, staging, storing materials, supplies, equipment, tools and additional information (like catalogs & reference material). Understanding and implementing the above in your planning will assist you and your colleges productivity. In order to save time and frustration for others and yourself, make a form that indicates who has the file out, this will save time and stress for all.
Consider safety when setting up your filing area
- Do not place filing cabinets so that the drawers open into the main aisles
- Purchase lateral files that do not permit more than one drawer to open at a time
- Use handles to close drawers to avoid catching fingers
- Place all heavy objects in the bottom drawer
- Do not store heavy objects on top of filing cabinets
- Close filing cabinet drawers when not in use
- Do not move filing cabinets when loaded
- Use professional installers to install your product
Follow this advice and use common sense and you should have a safer office.
Q. How to buy a lateral filing cabinet
- Look for reinforced, welded steel corners. These are the cornerstones of a sturdy file. To ensure years of trouble-free use, make sure all sides of the cabinet are welded together.
- Make sure the cabinet has a central cam lock for document safe-keeping.
- Levelling glides help to keep the cabinet frame square, allowing the door and lock to open easily.
- Suspend your workload. Solid steel ball-bearing suspensions help heavy, full drawers open and close smoothly.
- Don't lock yourself out. Use a positive action lock. For total flexibility, files should hold both letter and legal size file folders.
- All Global laterals come with a limited 20 year warranty.
- Prevent accidents. Specify cabinets that allow you to open just one drawer at a time so the cabinet won't tip over.
- So your work doesn't fall through the cracks, get a lateral with full-height drawer sides.
- Global has both receding front and fixed front drawers on our lateral files. Receding front openings easily accommodate three ring binders in "B" openings.
- Global's durable finish is environmentally friendly; overspray paint is recycled.
- Global's cabinets are equipped with all metal interlock features (only one drawer can open at a time).
Q. How to buy a vertical filing cabinet
- Global verticals come in 15" letter and 18" legal sizes. Conversion kits accommodate both letter and legal size documents.
- Keep your papers in place. Adjustable and removable follower blocks ensure that documents are neatly stored in an upright position.
- Always go for a smooth ride. Solid steel suspension helps even the heaviest drawers open and close with ease.
- Global verticals have full-height drawer sides, allowing you to use hanging file folders without hanging bars.
- Keep your documents secure. The positive cam lock locks securely. A key feature.
- Mark your territory. Verticals should have a label holder for every drawer.
- Don't underestimate your storage needs. Get a file that's an ample 26 9/16" deep or 28" deep.
- All Global verticals come with a limited 20 year warranty.
- Our durable finish is environmentally friendly; overspray paint is recyclable.
- File drawers can be set up in many ways
Q. How do I select the right workstation?
A. When searching for the right workstation it is important to consider its purpose which will be decided by the nature of your tasks. It is best to look for products that have been designed and engineered to help make your workspace more productive. This can be achieved in a variety of ways. As a guide, observe how your work flows through your office in a typical day. It is likely that you’ll uncover a number of distinctive and repetitive task patterns. Once these patterns have been identified, organize them according to their intended and frequency of their use. Now you are ready to investigate the pertinent factors that will determine the workspace you eventually select.
Insurance should be upgraded to include
- New office and equipment
- Visiting clients, etc.
- Qualifying tax regulations which may apply to your business
- This may reflect your purchases
Lighting - Protect yourself
- If you have to setup near a window make sure your computer sits perpendicular to it, minimize eye-strain inducing glare on sunny days.
- If you have florescent lights, try to position your set up between the lights.
- Use "Parabolic louvers" to reduce the glare from fluorescent lights
- Use window blinds to control the light source through the day
- Panels or screens may be used to control glare
- Protect your eyes from Ultraviolet A (UVA) and Ultraviolet B (UVB) by using an anti-glare screen
Eye Protection Filter
- Glare from your monitors generate two types of glare, specular and diffuse
- Specular glare is reflected in smooth surfaces and is readily noticed since it has an image, like a reflection in a mirror
- Diffuse glare is reflected from rough surfaces, such as white paper and has no image.
- Use an anti glare screen, with 99.9% Extremely Low Frequency (ELF) and Very Low Frequency (VLF) E-field radiation given off the monitor
- Try to set up your office in a separate room if possible and away from the rest of the house
- Make sure you have sufficient fresh air and ventilation
- Place your laser printer and photocopier vents away from you and use unbleached paper as it is toxic free, and scent free supplies
- Some household plants will remove benzene, carbon monoxide and formaldehyde from the air
- Comfort is personal but should be part of the selection
- Seat pan design; deep and wide enough
- Rounded front edge (waterfall)
- Adjustable slope seat
- Able to adjust your chair, to obtain appropriate height
- Sit back in your chair, with your thighs parallel to the floor
- Place feet flat on the floor, a foot rocker maybe required
- A footrocker helps to prevent possible discomfort resulting from outstretched feet
- The rocking motion creates light activity in the legs and feet and will help stimulate muscles to improve overall circulation
- Has a palm rest
- Easily adjusts the angle of the keyboard
- Easily adjusts the keyboard height
- A curved back document holder reduces glare
- Position document holder in line with the monitor to reduce eyestrain
- There should be a direct line from the center of monitor to the, "J" key on your keyboard which should line up with your belt buckle
- Position the monitor at arms length
- Make sure that the top of your monitor screen is slightly below eye level
- A monitor stand may be used to achieve the height
- Allows adjustment of the monitor to the level that is right for you
- Results in less eye strain, and less neck pain
- Support your palm and your wrist in a neutral position
- Avoid stretching, try to keep your arms close to your body
- Use the whole arm movement, avoid quick wrist movements
- Try to use hot keys and keystrokes instead of using the mouse
- Adequate space beneath the worksurface for your legs
- Depth of the worksurface depends on the task and equipment used to perform this responsibility
- Try to place tasks that are performed regularly within arm's reach
- Avoid unnecessary reaching and bending which leads to fatigue and possible muscle strains and can reduce efficiency
- Keep in mind other related tasks in your planning
- Establish your work flow then design the essential elements to meet your requirements
- Temporary staging area for those large projects
Q. What do I need to know about office panels?
A. Office panels can be an attractive, practical and inexpensive way to:
Provide "Private" individual and/or group work areas through the use of:
- Straight panels
- Curved panels
- Smoked Plexiglas panels
Provide additional storage through the use of:
- Transaction tops
- Overhead storage units
Direct the flow of traffic through the use of:
- Four heights of panels
- Nine widths of panels in six inch increments from 24" to 72"
Reduce glare by selecting proper panel heights
- Ceiling lighting
Global has a number of panels to provide solutions to any of these areas.
Global's GPS Panels are an easy-to-use, completely portable system.
They may be freestanding or linked by hardware. The "Chromed", "Painted Epoxy" or "Fabric Wrapped" steel frames, which coordinate with existing office furniture. GPS Panels offer three grades of fabrics to enhance any color scheme.
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